ERPNext implementation for connected operations.
Bring sales, purchasing, inventory, manufacturing, projects and finance into a controlled operating flow, with the data, integrations and adoption work needed to make the ERP usable.
Discuss ERPNextWhere ERPNext fits.
An adaptable open-source ERP for small and mid-market manufacturers, distributors, ecommerce operators and service businesses that want integrated processes and can take ownership of implementation and governance.
We assess the business model, operating complexity, team and system boundaries before recommending a platform or implementation path.
This is not only client work. At Arham Art India, our furniture manufacturing, export and B2B business, Archit implemented ERPNext and TallyPrime to make manufacturing, sales and vendor operations easier to manage. How that experience shapes our work
Who it is a strong fit for.
Fit is defined by the work the platform must support, not by brand familiarity alone.
Manufacturers
Businesses that need bills of materials, planning, work orders, job cards, subcontracting, quality, stock and production costing in one flow.
Wholesale and distribution
Teams coordinating purchasing, warehouses, replenishment, pricing, sales orders, fulfilment and landed costs.
Ecommerce operations
Operators that need storefront orders, inventory, purchasing, fulfilment, returns and accounting to reconcile across systems.
Configurable operations
Organisations that value workflows, custom records, APIs and open-source control and can govern changes after launch.
What ERPNext can support.
Capabilities are grouped around real business workflows. Exact plans, editions, versions and extensions are verified during discovery.
Sell and serve
Leads, opportunities, quotations, sales orders, deliveries, invoices, customer records and service workflows.
Buy and replenish
Supplier records, requests for quotation, purchase orders, receipts, invoices and replenishment decisions.
Control inventory
Warehouses, stock movements, batches, serial numbers, reorder levels, valuation and traceability.
Plan and manufacture
Bills of materials, work orders, job cards, production planning, material requests, subcontracting and quality processes.
Account and report
Ledgers, receivables, payables, taxes, payments, budgets, cost centres, assets and multi-currency transactions.
Extend and integrate
Custom fields, DocTypes, workflows, scripts, REST APIs, webhooks and custom Frappe applications.
Changes teams ask us for.
Most requests are configuration rather than code. We use ERPNext’s own tools where they are enough, so your administrators can see each change and it carries through upgrades.
Approval above a limit
Orders, purchases or discounts over a set value wait for the named approver, and the decision is recorded on the document.
Built with WorkflowRequired at the right step
A field becomes mandatory only when it matters, such as a transporter before dispatch or a reason before a credit note.
Built with Custom Field · Property SetterAlerts when something changes
The right role hears about an overdue delivery, a new material request or a large payment by email or in ERPNext.
Built with NotificationDocuments your customers read
Quotations, invoices and dispatch notes laid out with your branding, terms and the fields each recipient needs.
Built with Print FormatReorder before stock runs out
Reorder levels per warehouse raise draft material requests from a daily check, so purchasing starts from a list.
Built with Item reorder · Stock SettingsReports the team actually uses
The weekly sales, stock-ageing or margin view someone rebuilds in a spreadsheet, available live with the right filters.
Built with Report Builder · Query ReportWork lands with an owner
New leads, issues or orders are assigned by a condition such as territory, in turn, or to whoever has the fewest open.
Built with Assignment RuleRules configuration cannot express
Validations and automations written as code in a versioned custom app, tested and kept upgrade-safe.
Built with Custom Frappe appFrom a request to a working change.
How one change moves through our work: your team’s request, what we set up in your ERPNext, the scenarios we test with you, and what users see afterwards.
What Harmatiq can do.
From selection and design through launch, integration and ongoing improvement.
ERP discovery and fit-gap
Processes, controls, users, entities, reporting, integrations, compliance needs and alternatives assessed before configuration.
Process and solution design
Quote-to-cash, procure-to-pay, plan-to-produce, inventory-to-fulfilment and record-to-report responsibilities defined.
ERPNext configuration
Companies, accounts, masters, permissions, workflows, selling, buying, stock, manufacturing, projects and finance configured.
Frappe development
Purposeful custom records, scripts, applications, reports and interfaces built where configuration cannot meet a justified requirement.
Data migration
Masters, opening balances, stock, outstanding transactions and selected history cleansed, mapped, loaded and reconciled.
Shopify–ERPNext integration
Define Shopify variant-to-ERP Item identity, Shopify customer/order import into ERPNext, and ERPNext availability updates to mapped Shopify locations. Scope order price, discount and tax mapping, inbound fulfilment/Delivery Note creation and cancellation rules against the chosen connector version. Invoice/payment creation is enabled only with finance approval. We configure a suitable connector where its supported flows fit, or scope a custom Frappe app/API adapter for the gaps. Refunds, returns and ERP-originated tracking are separate requirements to prove, not assumed connector features.
Other systems integration
Connect other storefronts, logistics, payment, tax, CRM, warehouse, reporting and legacy systems where the agreed APIs and process support the required handoff.
Integration acceptance and handover
Agree source ownership, item/UOM and location maps, installed versions, permissions and acceptable data age. Test duplicates, late events, partial shipments and financial exceptions. Handover includes mappings, deployed code/configuration, reconciliation, replay and alert runbooks; your commerce, warehouse and finance owners approve their records. Support coverage, response targets, hosting and vendor-upgrade duties are agreed separately.
Testing, training and cutover
Scenario testing, user acceptance, role-based training, rehearsed migration, go-live control and stabilisation.
Support and continuous improvement
Operational support, root-cause investigation, reports, automation, upgrades and governed enhancement delivery.
Where the platform creates value.
Representative use cases connect software capability to the operation behind it.
Manufacturing ERP
Coordinate demand, materials, purchasing, production, quality, inventory and costing with traceable documents and responsibilities.
Distribution ERP
Manage multi-warehouse availability, replenishment, landed cost, pricing, fulfilment, returns and finance.
Ecommerce ERP integration
Make product, inventory, customer, order, fulfilment, return and accounting ownership explicit across the stack.
Spreadsheet-to-ERP transition
Replace fragmented trackers gradually, with clean masters, controlled workflows and adoption by the people doing the work.
Connected to the wider business.
Every implementation defines the records, events and exceptions before and after the platform.
How it compares with other choices.
We evaluate ERPNext against the wider category rather than forcing requirements into a preferred tool.
Choose ERPNext when
Integrated operations, configurability, open-source control and a manageable mid-market scope align with the team’s ownership capacity.
Compare Odoo when
Its application ecosystem, user experience, local partner depth or particular modules better match the organisation.
ERPNext vs Odoo: which ERP is the better fit?Compare NetSuite, Dynamics or Acumatica when
Cloud operating model, multi-entity depth, ecosystem or enterprise governance outweigh open-source control.
Odoo alternatives: which ERP fits when Odoo no longer does?Compare specialist ERP or MRP when
Industry-specific planning, compliance or shop-floor functionality is more important than a broad integrated suite.
MRP vs ERP: what is the difference, and which does a manufacturer need?From requirements to a working ERPNext system.
Discover
Map processes, problems, controls, reports, integrations, data, users, countries and measurable outcomes.
Fit and design
Use standard ERPNext flows where they fit; document gaps, decisions, responsibilities and justified extensions.
Configure and prototype
Build a working model early enough for process owners to validate real scenarios.
Migrate and integrate
Clean and reconcile data while implementing observable exchanges with external systems.
Test and adopt
Run end-to-end and exception scenarios, train by role and close decisions before cutover.
Launch and govern
Execute the cutover, stabilise daily work and manage a prioritised improvement and upgrade roadmap.
What to prove before launch.
Use a real order and its difficult exceptions to check the proposed setup before committing to go live.
- A sales order can be traced through stock reservation, purchasing or production, delivery, invoice and payment.
- A short item, changed order or quality failure changes the plan without hiding the open quantity or its owner.
- Opening balances, stock value and outstanding transactions reconcile to agreed source reports after migration.
- A storefront order or refund reaches ERPNext once and leaves an actionable exception when it cannot be accepted.
Related capabilities.
The platform works best when the surrounding workflows are designed with it.
Use the platform in context.
Selection and architecture guides for the decisions around this implementation.
Common questions about ERPNext.
How do you scope a Shopify–ERPNext integration?
Bring the installed ERPNext/Frappe and connector versions, Shopify app/API access, sample orders and refunds, SKU/UOM and warehouse/location maps, tax/account mappings and named business owners. We first agree direction and ownership for each flow, then choose connector configuration or separately estimated custom work. Use the version-reviewed acceptance checklist to identify gaps before launch.
What evidence supports your commerce and ERP work?
Archit implemented ERPNext and TallyPrime at his own business, Arham Art India, as described on our About page. The Artisan Manor case study documents his own-business Shopify, invoicing and courier automation. It is not a Shopify–ERPNext deployment case study or evidence of a third-party client result.
Is ERPNext suitable for manufacturing?
It supports BOMs, work orders, job cards, planning, stock, subcontracting and quality workflows. Fit still depends on production complexity and specialist requirements.
Can ERPNext run a wholesale or distribution business?
It can coordinate buying, multi-warehouse inventory, sales, fulfilment and finance. We validate pricing, allocation, WMS, carrier and reporting requirements in discovery.
Can ERPNext integrate with Shopify?
Yes through an appropriate maintained connector or custom integration. We verify current connector status, mappings, tax treatment, inventory ownership and exception handling before implementation.
Is ERPNext free?
The software is open source, but hosting, implementation, data migration, integrations, customisation, support, upgrades and internal ownership create real costs.
How much should we customise?
As little as necessary. We prefer standard configuration first, then add controlled extensions only where the business value justifies testing and upgrade maintenance.
Can you migrate from spreadsheets or another ERP?
Yes. Scope depends on data quality, history, open transactions, stock valuation, audit requirements and the amount of reconciliation required.
Discuss your ERPNext implementation.
Share your current systems, the handoffs causing trouble and what needs to change. We'll shape a practical scope around your requirements.
Discuss your requirements